A corporate entity was simultaneously managing several civil litigations and a regulatory investigation. Although these actions shared a core evidentiary base, each required:

• A distinct review approach
  Access to additional evidence collections
  Separate legal strategies

The company’s existing software lacked the flexibility to manage multiple actions efficiently. Its single-case approach meant evidence would have to be handled multiple times across different cases, leading to:

• Significant cost increases for hosting and administration
• Duplicate processing and coding efforts
• Unnecessary complexity and delays

Looking for a better solution, the company selected Delium for its Common Evidence Framework, designed specifically for managing multiple interrelated matters efficiently.

Delium’s Common Evidence Framework enabled the company to maintain a single evidence collection while providing distinct review environments for each legal action.

How it worked:

• A single Common Case was created, storing all shared evidence and metadata.
• Five Satellite Cases were set up – four for civil litigation teams and one for the regulatory investigation team.
• A litigation support team handled processing, importing, and objective coding in the Common Case.
• Legal teams conducted a first-pass review, tagging evidence for one or multiple actions, automatically pushing relevant files to the appropriate Satellite Cases.
• Each Satellite Case was configured with a customised interface, fields and analytics to meet the specific needs of each action.

This approach eliminated redundancy, ensuring:

• Only a single copy of each item was stored, significantly reducing hosting costs.
• First-pass coding applied across all cases, maintaining consistency.
• Errors could be corrected once in the Common Case and instantly updated across all Satellite Cases.

By implementing Delium’s streamlined methodology, the company cut estimated administrative effort and hosting costs by over 80%.

80% cost reduction – Eliminated redundant processing and minimized hosting costs.

Streamlined workflows – A single evidence repository removed inefficiencies, reducing administrative burden.

Tailored case management – Each legal action maintained customised review environments without affecting others

Improved accuracy – Corrections in the Common Case automatically updated across all Satellite Cases, ensuring data consistency.

Enhanced security – Managing one central repository minimised data risks.

The company’s Chief Information Officer (CIOs) was stunned by the efficiency gains delivered through Delium:

• “The greatest benefit in using Delium for these related actions was that we didn’t have to sacrifice cost for functionality or vice versa.”
  “We could save money on the cost of the common collection but still have absolute flexibility in managing the separate actions.”
• “Before we used Delium, we really didn’t think this was achievable.”

By switching to Delium’s Common Evidence Framework, the corporate entity eliminated redundant workflows, improved efficiency and dramatically reduced costs.

What once seemed impossible – cutting costs without sacrificing functionality – became reality with Delium.